Log – External Training
External courses and qualifications live outside your training files – this log brings them together: who went where, what it covered, and when the certificate runs out.
Fill this in as you go, not from memory at the end of the shift – records reconstructed later are where the errors creep in. Replace [bracketed] guidance with your site’s detail.
1. Document control
| Field | Details |
|---|---|
| Document title | Log – External Training |
| Document no. | [QA-FORM-017] |
| Version | [1.0] |
| Effective date | [YYYY-MM-DD] |
| Prepared by | [Name / Title / Date] |
| Approved by | [Name / Title / Date] |
| Review date | [YYYY-MM-DD] |
1. Training record
| Name | Course / qualification | Provider | Date | Certificate ref | Expiry (if any) | Relevance to role |
|---|---|---|---|---|---|---|
2. Control
File the certificates behind this log – an entry without a certificate is a claim, not a record. And diary the expiries; qualifications lapse silently.
- Certificates filed? [Y/N – location]
- Expiry alerts set? [Y/N]
- Expiries diarised? [Y/N]
- Log maintained by: [Name]
Approval and control
| Role | Name | Signature | Date |
|---|---|---|---|
| Prepared by | [Name] | [Signature] | [Date] |
| Reviewed by (QA) | [Name] | [Signature] | [Date] |
| Approved by | [Name] | [Signature] | [Date] |
Keep completed forms for Retain for employment plus [3 years]. at [defined location] – and make sure someone besides you knows where that is.
General use: This template contains no country-specific laws or regulator names and suits any food business — restaurant, catering, food manufacturing, retail, or food service. Adapt temperature limits, legal references, and record-retention periods to your local regulations. Provided by GIFSQ · v1.0 · September 2026