GMP PRP Template for Food Plants (Free)

PRP Template – Good Manufacturing Practices (GMP)

GMP is the unglamorous foundation everything else stands on – and the first document an auditor asks for. This PRP lays out the people, premises and operational rules in plain language your whole team can actually follow.

Before sign-off, read it as the person doing the work at 5am. If a step is vague, tighten it. Replace every [bracketed] entry, train the team, and review the program after its first month of real use.

1. Document control

2. Purpose

To define the baseline hygienic and operational practices that prevent contamination of food at this site.

3. Scope

Applies to all personnel (including contractors and visitors), all production, storage and welfare areas, and all equipment used at [site name].

4. Responsibilities

5. Procedure

1. Control access to production areas – only authorized, inducted personnel enter.
2. Enforce personal hygiene rules (see PRP personnel hygiene): clean protective clothing, hair and beard covering, no jewellery except a plain wedding band [adapt to your policy].
3. Keep floors, walls, ceilings and drains clean, dry and in good repair; report damage immediately.
4. Store raw materials, packaging and finished product off the floor, away from walls, and segregated by type and allergen status.
5. Use only food-grade lubricants on food-contact equipment; keep lubricant use points identified.
6. Protect open product from contamination – cover, close or shield lines during breaks and maintenance.
7. Control glass and brittle materials per the glass register; no glass containers in production areas.
8. Manage waste so it never contacts open food or food-contact surfaces; remove waste at least [daily].
9. Keep chemicals locked away from food areas and clearly labelled.
10. Prohibit eating, drinking (other than from designated closed containers), smoking and chewing gum in production areas.

6. Monitoring

Every entry dated and initialled by the person who did the check – in our experience, unsigned logs are the first thing an auditor questions.

7. Corrective action

When monitoring shows the program slipping, don’t just fix the symptom – the follow-up below matters more than the immediate correction.

1. Stop the non-compliant activity immediately and correct it on the spot where safe to do so.
2. Segregate and assess any product that may have been affected; QA decides disposition.
3. Retrain the personnel involved and record the briefing.
4. Fix the root cause (e.g., repair, re-layout, new equipment) and verify the fix.

8. Verification

• Monthly review of GMP checklists and corrective actions by QA.
• GMP covered in the internal audit program at least [annually].
• Trend nonconformances quarterly and act on repeat findings.

9. Records

• GMP inspection checklists
• Corrective action records
• Training and briefing records
• Maintenance work orders arising from GMP walks

Approval and control

Keep completed forms for [Define retention period, e.g., 2 years beyond shelf life] at [defined location] – and make sure someone besides you knows where that is.