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Resources  /  Templates Hub  /  Current Template

Water Testing Log Template (Free)

Water Testing Log Template (Free)

Log – Water Testing

Water touches everything – ingredient, cleaning, ice, handwashing. This log holds your sampling results and the routine chlorine or quality checks that prove the supply is safe.

Instructions: Sample per the water testing schedule at the defined points. Record results against your limits immediately. Any fail: stop affected uses, investigate, re-sample. Keep lab reports filed and referenced by date.

Record details

  • Site:
  • Supply type: [Mains / private]
  • Limits: [e.g., E. coli absent/100ml; free chlorine range]

Acceptance criteria

Anything outside these criteria is a deviation – act, record, and tell QA.

  • Results within defined limits at all points
  • Fails investigated with affected product assessed

Log

DateSample pointTest (micro / chlorine / other)ResultLimitPass / FailActionInitials
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]
[Date][Sample point][Test (micro / chlorine / other)][Result][Limit][Pass / Fail][Action][Initials]

Notes and corrective action

Private supplies need more attention than mains – and any plumbing work should trigger extra sampling. In our experience, water issues are found by scheduled testing, never by tasting.

  • [Describe any deviation, action taken, and product disposition.]

Review

Reviewed by (name / signature)DateComments
[Name / Signature][YYYY-MM-DD][Comments]
General use: This template contains no country-specific laws or regulator names and suits any food business — restaurant, catering, food manufacturing, retail, or food service. Adapt temperature limits, legal references, and record-retention periods to your local regulations. Provided by GIFSQ · v1.0 · September 2026

Download this template

Free for your food business — fill it in on your computer or print it for the production floor.

Provided by GIFSQ · Adapt limits, legal references and retention periods to your local requirements.