Record – Trainer Qualification
Anyone can read slides aloud; not everyone should train. This record qualifies internal trainers on subject knowledge and delivery ability – because poor training is worse than no training, it creates false confidence.
Fill this in as you go, not from memory at the end of the shift – records reconstructed later are where the errors creep in. Replace [bracketed] guidance with your site’s detail.
1. Document control
| Field | Details |
|---|---|
| Document title | Record – Trainer Qualification |
| Document no. | [QA-FORM-019] |
| Version | [1.0] |
| Effective date | [YYYY-MM-DD] |
| Prepared by | [Name / Title / Date] |
| Approved by | [Name / Title / Date] |
| Review date | [YYYY-MM-DD] |
1. Trainer details
- Name: | Department:
- CV on file? [Y/N]
- Topics approved to deliver:
- Qualification date: [YYYY-MM-DD] | Review due: [YYYY-MM-DD]
2. Qualification criteria
| Criterion | Met? (Y/N) | Evidence |
|---|---|---|
| Subject-matter competence (qualification/experience) | ||
| Subject qualification verified (certificates/CV on file) | ||
| Knowledge of site procedures relevant to the topic | ||
| Delivery ability (observed trial session) | ||
| Assessment and record-keeping understood |
3. Approval
Re-qualify periodically and after any significant procedure change in the trainer’s topics. A trainer teaching an outdated procedure with confidence is a hazard. Keep the bar high: a confident trainer teaching the wrong procedure does more damage than no training at all.
- Approved as trainer for listed topics? [Y/N]
- Shadow training completed? [Y/N – date]
- Re-qualification due: [YYYY-MM-DD]
- Observed trial session date: [YYYY-MM-DD]
- Trial session topic:
- Approved by: [Name / signature / date]
- Next review date: [YYYY-MM-DD]
Approval and control
| Role | Name | Signature | Date |
|---|---|---|---|
| Prepared by | [Name] | [Signature] | [Date] |
| Reviewed by (QA) | [Name] | [Signature] | [Date] |
| Approved by | [Name] | [Signature] | [Date] |
Keep completed forms for Retain for trainer role plus [3 years]. at [defined location] – and make sure someone besides you knows where that is.